Running an office is not an easy task since it involves so many activities such as planning, procurement, marketing, reporting etc. All these activities need to function properly in order to gain the maximum result of the organization. So here are a few tips for you to ensure all business operations are running smoothly so that there will be less wastage of time and resources with more productivity.
Imagine yourself sitting in a pile of clutter and searching for an urgent document. Will you be able to find it? Organize your workplace in a way that is easy to locate anything in a short period of time. Organizing itself may take considerable time since you need to put everything in place; however it is actually worth it. You can use a system such as 5S for this purpose. Keep the most frequently items within close reach and the others at a distance. Label documents and arrange them in a certain order for convenience.
2. Promote self-sufficiency
Having employees who depend on others could be one of the worst you could ask for. Such employees avoid taking responsibilities and also blame each other at mistakes. So always encourage them to be self-sufficient so that they do not depend on others and also feel helpless. Provide them with everything they need and also create an environment for learning. Some organizations are not very friendly and open, and hence employees avoid asking questions from other employees and learning through them.
3. Put things on autopilot
It is impossible for you to remember everything with regards to the office. For example, you might not remember to order new office supplies. So to prevent inconveniences, schedule weekly and monthly reminders. If you are using an integrated ERP system, you could schedule such reminders so that each time the orders will be sent automatically to the suppliers.
4. Become a pro at multitasking
With all these activities taking place simultaneously, you are of course required to multitask. You could make use of an high quality ERP software system to keep track of all of them so that you know exactly what is happening in each department. Prioritize what you need to do each day and then attend to them. Your time management skills are crucial in this.
5. Maintain a positive attitude
It could be hectic managing so many activities at the same time; however you need to always maintain a positive attitude with your co-workers. A simple smile on your face could do wonders so always be friendly and approachable no matter what the situation is. Be very patient when dealing with them.